Mission Support Grant Guidelines and Scoring Rubric

MISSON SUPPORT GRANT GUIDELINES

Founded in 1969, as Allied Arts Fund of Greater Chattanooga, ArtsBuild is a united arts fund and arts advocacy agency. With the mission to build a stronger community through the arts, ArtsBuild’s goals are to foster a vibrant array of arts and cultural activities across Chattanooga communities, to stimulate community-wide participation in arts and cultural activities, to ensure opportunities for all young people to be engaged with arts and culture and to significantly increase financial support for arts and cultural activities. Our vision is to provide More Arts in More Places for More People.

DESCRIPTION
One of the most valuable relationships in the Chattanooga arts community is the one between ArtsBuild and its community partners. Our strategic plan, to a great extent, revolves around strengthening this relationship and in turn strengthening the arts in Chattanooga.

The Mission Support grants are designed to support access to the arts by providing general operating funds for eligible and approved arts organizations that have year round, on-going programs which are vital to the cultural life of the community. These grants are intended to supplement other revenue-earned, contributed to, and generated by the organization.

MISSION SUPPORT CALENDAR

Due to COVID-19, the March 31 Deadline has been moved to May 15, 2020.
  •  May 15, 2020      Mission Support Application Deadline
  •  June 1, 2020       Fiscal Review
  •  June 8 - 19,2020 Panel Review
  •  June 30, 2020     Announcement of Awards
ELIGIBILITY REQUIREMENTS
Organizations must meet the following requirements to be eligible for operating support:
  • A primary mission of year-round arts and cultural programming.
  • Organization must be in existence for 3 years and pursue programs that are vital to the cultural life of the community.
  • Organizations must demonstrate broad, diverse and inclusive community access to their programs and operations.
  • Minimum yearly operation budget of $50,000 in last completed fiscal year.
Non-Discrimination Agreement 
The Grantees hereby agrees, warrants, and assures that no person shall be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of this Grant Contract or in the employment practices of the Grantee on the grounds of disability, age, race, color, religion, sex, national origin, or any other classification protected by Federal, Tennessee State constitutional, or statutory law. The Grantee shall, upon request, show proof of such nondiscrimination and shall post in conspicuous places, available to all employees and applicants, notices of nondiscrimination.


Governance
  • Current 501 (c) (3) federal tax exempt status with a primary place of business in Hamilton County.
  • Bylaws approved by the Board of Directors of the organization.
  • Professional, qualified staff to manage the day-to-day operations and personnel to ensure high quality programs to constituents
  • An active and financially (including in-kind) supportive Board of Directors representing our culturally diverse community and operating under a Board-approved rotation policy with specified terms.
  • A Board of Directors that is accountable for:
- Leadership - Ensuring the organization is leading the charge to create as much positive impact as possible, on behalf of the community served by the organization.
- Legal - Keeping the organization in compliance with all laws that relate to its activities, including the organization’s conflict of interest policy.
- Operational - Ensuring the organization’s work is getting done in all program/operational areas, and that all work is being done ethically, legally and effectively.
- Fiduciary Oversight - Acquiring sufficient resources for the organization’s operations and accounting to the public for its services and the expenditure of its funds.
- Strategic Planning – Approving and keeping current a multi-year strategic plan that addresses program excellence, institutional stability, educational and outreach programs, audience development and cultural diversity goals and objectives.

The following entities will not be eligible for Mission support:
  • Arts Organizations with annual budgets less than $50,000 in their last competed fiscal year.
  • 501(c) (3) organizations that do not state the arts within their primary mission.
  • Institutions of higher education or individual departments of colleges and universities.
  • Public broadcasting media, radio and television stations.
  • Churches or church-affiliated programs.
  • Governmental institutions, i.e., public libraries, park and recreation facilities, schools, etc.
ELIGIBLE ORGANIZATIONS
ArtsBuild will accept applications from any organization that meets the eligibility requirements.

Organizations that meet the grant requirements, but have not previously received Mission Support funding from ArtsBuild, must contact ArtsBuild’s Vice President, Rodney Van Valkenburg (Rodney@ArtsBuild.com or 423-777-4214) by March 6, 2020 regarding their intent to apply.

Organizations will meet with a Review Panel to discuss specific questions and information requested by the Review Panel. Organizations will meet as needed with a Financial Review Sub-Committee to discuss specific financial questions. It is suggested that the meetings include the Executive Director, Board President and Treasurer. ArtsBuild Staff will contact organizations to arrange meeting dates. Meetings will be approximately 25 minutes each.

FUNDING DECISIONS for 2020-2021

ArtsBuild’s funding policy for 2020-2021: To provide operating funding to organizations to support access to their programs by the community.
  • ArtsBuild will fund up to 10% of the budget of an organization's annual operating budget.*
*ArtsBuild’s Allocations Panel reserves the right to increase the funding limits and percentage of funding in relation to an organization’s annual budget through the FY21 funding cycle.

FUNDING RESTRICTIONS
Operating support grant funds are to be spent on personnel, outside fees and services, space rental, local travel, marketing, and remaining operating expenses. Expenses for touring outside of the Chattanooga metropolitan area, scientific exhibits or activities, capital expenses, expenses associated with special fund-raising events and activities, contributions to cash reserves and/or endowment funds, loan repayments and/or penalties, or furniture and fixture expenditures exceeding $2,500 in value will not be allowed.

REVIEW CRITERIA
Applicant organizations are reviewed on the categories of Access, Financial and Organizational Sustainability, Quality, Collaboration and Support of ArtsBuild and Our Arts Community.

Access (50 points)

Outreach – Programs in place to reach underserved audiences.
Education
  • Programs/activities in place that promote life-long learning in, through and about the arts
  • Educational programs for diverse ages and abilities
Organizational Diversity Efforts
  • Inclusion: Diverse audience/participants documented
  • Culturally diverse programming
  • Diversity of staff and board
  • Marketing strategies in place to increase diverse audience/participants.
Financial and Organizational Sustainability (25 points)

All organizations will be evaluated on the following:
  • Balanced budget or surplus
  • Projected budgets correspond with actual income/expenses
  • Budgeted reserve
  • 3 year comparative history demonstrates consistency
  • Reasonable administrative costs
  • Up to date job descriptions
  • Evidence of broad-based revenue sources
  • Development efforts
  • Up-to-date strategic plan
Organizations may also be evaluated on the following, if applicable.
  • Clean audit review
  • Endowment (if applicable)
Quality (10 Points)
  • Ratings in evaluations by audience/participants
  • Self-evaluations
  • Peer reviews
  • Awards and recognitions
  • Implementation of artistic, programmatic and administrative “best practices”
Collaboration (10 Points)
  • Current and planned collaboration efforts
  • Community involvement
  • Diversity of partners
Support of ArtsBuild (5 points)
  • Regular Attendance at monthly meetings
  • Recognition of ArtsBuild in marketing material
  • Arranges meetings with ArtsBuild and Organization Board
  • The applicant is participating in arts advocacy activities.
  • Programs and marketing efforts that increase the general public’s understanding and appreciation of the impact and value of the arts on our community

PLEASE SUBMIT BY MARCH 31, 2020

Mission Support Application found in the ArtBuild Gosmart Grant Portal

Please upload the following as separate pdfs within the grant application.

Be sure to title each pdf (such as "ArtsBuild_Board of Directors")

1. Bios and Job Descriptions of Key Staff (Short descriptions. No resumes)
2. List of Board of Directors
3. Most Recent Long Range Plan
4. 2 Most Recent Audits (if the organization is audited annually)
5. Organization’s most recent Form 990.
6. Comparative financial summary, including FY19 (actual income and expenses ) FY20 (current
budget) and FY21 (projected budget) – No more than 2 pages (See budget page)
         The summary should be a chart of main line item totals with columns for the fiscal years.
7. Organization’s current year financials (Income and expense actuals July 1 2019- January 31, 2020).
8. Examples of printed materials, press releases, and news articles demonstrating support of ArtsBuild.
9. Work samples of pictures, videos, and materials that highlight applicant activity 2018 - present. (See Work Sample Page)


Mission Support Grants
Scoring Rubrics
Access (50 points)
50 – 40 points
  • Programs are intentionally accessible to underserved audiences.
  • Programs intentionally encourage inclusion of underserved participants.
  • Educational programs exhibit well developed curriculum and appropriate for age/skill levels of participants.
  • Programming frequently represents diverse cultures.
  • Diversity is evident within staff and board.
  • Strategic marketing and recruitment of diverse and underserved audience and participants is evident.
39 - 30 Points
  • Programs are accessible to underserved audiences.
  • Programs encourage inclusion of underserved participants.
  • Educational programs are offered for various ages and skill levels.
  • Programming sometimes represents diverse cultures.
  • Some diversity is evident within staff and board.
  • Some strategic marketing and recruitment of diverse and underserved audience and participants is evident.
29 – 0 Points
  • Unclear if programs are accessible to underserved audiences.
  • Unclear if programs encourage inclusion of underserved participants.
  • Educational programs are offered.
  • Programming does not represent diverse cultures.
  • No diversity is evident within staff and board.
  • No strategic marketing and recruitment of diverse and underserved audience and participants is evident.
Financial and Organizational Sustainability (25 points)
25 – 20 Points
  • No concerns reported by Financial Review Sub-Committee
  • Three year history of balanced budget or surplus
  • Endowment or budget reserve in place (if applicable)
  • Clean audit review (if appliable)
  • Up to date strategic plan in place or is in process of being updated
  • Job descriptions are up to date
  • Reasonable administrative costs
  • Development efforts are evident
  • Evidence of broad-based revenue sources
19 - 14
  • No concerns reported by Financial Review Sub-Committee
  • Some history of balanced budget or surplus
  • Clean audit review (if applicable)
  • Up-to-date strategic plan in place
  • Job descriptions are up to date
  • Reasonable administrative costs
  • Some development efforts are evident
  • Some evidence of broad-based revenue sources
13 – 0
  • Concerns reported by Financial Review Sub-Committee
  • No recent history of balanced budget or surplus
  • Clean audit review (if applicable)
  • Strategic plan in place
  • Job descriptions in place
  • Administrative costs out of sync with budget
  • No development efforts are evident
  • No evidence of broad-based revenue sources
Quality (10 points)
10 – 7 points
  • Consistent high ratings by audience and participants
  • Recognition by peer organizations
  • Award recipient
  • Evidence of artistic, programmatic and/or administrative best practices
7 – 0 points
  • Some high ratings by audience and participants in evaluations
  • Some recognition by peer organizations
  • Some evidence of artistic, programmatic and/or administrative best practices
Collaboration (10 points)
10-7 Points
  • Broad list of collaborators
  • Collaborators include arts and non- arts organizations.
7 – 0
  • Short list of collaborators
Support of Artsbuild and Arts Community (5 points)
5 – 3 Points
  • Regularly attends ArtsBuild meetings. Regularly recognizes ArtsBuild in marketing material and arranges meetings with their board when requested
  • Participates in advocacy activities
  • Intentional marketing of arts to the greater community
2 – 0 Points
  • Rarely attends ArtsBuild meetings, recognizes ArtsBuild in marketing materials or arranges meetings with their board when requested
  • Rarely participates in advocacy activities
  • Does not intentionally market the arts to the greater community